1. Read the University Surplus Policy below. 
  2. If items are for the landfill (unrepairable, unsaleable, and unrecyclable):
    • Discard smaller, non-working items in Chemistry's large trash dumpster located near the ground floor receiving dock.
    • Larger, non-working items may be picked up by Facilities Management; contact Rachel,, to issue a Facilities Maintenance Requistion.
  3. If items are for Surplus:
    • Email Rachel,, a list of surplus items. 
      • Be descriptive listing each item, current quality of item, and the amount it was purchased for. 
      • Items that sell for over $300, will need a MFK to reimburse funds. 
    • Bring items to ground floor loading area. Larger items may be kept in your area and picked up directly from Surplus.

University Surplus Policy

All University-owned items must be disposed of by University of Iowa Surplus.  UI Surplus department will dispose of the property in one of the following ways:

  • Dispose of in a manner deemed most appropriate or recycle if no other value can be determined. 
  • Donate to a public school system, charitable or nonprofit organization as determined by the Surplus department
  • Dismantle for parts or recycling
  • Sell to the public during Surplus Sales
  • Sell to the highest bidder via auction or solicitation of bids
  • Transfer to another Regent Institutions, state agency, or Iowa government entity
  • Departments receive reimbursement for items selling for more than $300. Sales-related expenses are deducted from the selling price.
  • Surplus or Landfill?
    • Send items to Surplus that are re-saleable or recyclable. Re-saleable items should be intact and in working condition
    • Send items to landfill that are un-repairable, un-saleable, and un-recyclable. Smaller items may be put in the trash recepticle located outside of Chemistry Stores Receiving. Facilities Management will deliver larger items to the landfill. A requisition is required. Do not send items containing hazardous materials to the landfill. Broken or unusable items that contain materials such as glass, metals, plastics, wood, or paper may be recyclable.
  • Safety is paramount when disposing of items containing hazardous materials. Surplus will handle such items as air conditioners, dehumidifiers, appliances, computers, monitors, televisions, and other electronics. It does not handle equipment that contains biologically contaminated, chemical, or radioactive waste. Examples are:
    • adhesives
    • batteries
    • biohazards
    • blood pressure cuffs
    • chemicals
    • film
    • oils
    • paint
    • solvents
    • thermometers
    • thermostats
    • x-ray equipment
  • Secure items while awaiting pick-up by Surplus. Departments must remove all sensitive information from furnishings such as file cabinets and desks, as well as electronic media. Any departments unable to remove sensitive information from electronic devices should call Surplus and add this to the comments section. UI Surplus will either wipe or destroy the media. Departments can also utilize the University's contract for document destruction.